51ÂÒÂ×

1.0 Overview

Portable computing devices, including but not limited to Personal Data Assistants (PDA), Blackberry devices, iPhones, laptop/tablet computers, etc., are becoming increasingly powerful and affordable. Their small size and functionality are making these devices ever more desirable to replace traditional desktop devices in a wide number of applications. However, the portability offered by these devices increases the risk that information stored or transmitted on them will be exposed. 

51ÂÒÂ× allows personal mobile computing devices to be used for business purposes as long as those devices adhere to the guidelines as stated below.

2.0 Purpose 

The purpose of the 51ÂÒÂ× Mobile Device Policy is to establish the rules for the use of mobile computing devices. These rules are necessary to preserve the integrity, availability and confidentiality of 51ÂÒÂ× information. Any questions or comments about this policy should be directed to Information Systems.

3.0 Scope

This policy applies to students, faculty, staff or individuals external to 51ÂÒÂ× who own or operate a mobile device that communicates with 51ÂÒÂ×’s equipment, networks or stores 51ÂÒÂ× data in any way.

4.0 Policy

Listed below are the minimum guidelines when using a mobile device. Users must also follow additional guidelines which are defined in the Mobile Device Standard.

• 51ÂÒÂ× sensitive data should not be stored on portable computing devices. However, in the event that there is no alternative to local storage, all sensitive 51ÂÒÂ× data must be encrypted using approved encryption techniques and password protected.
• 51ÂÒÂ× sensitive data must not be transmitted via wireless communication to or from a portable computing device unless approved wireless transmission protocols along with approved encryption techniques are utilized.
• All remote access to 51ÂÒÂ× information resources must use a 51ÂÒÂ× State University approved communication channel (e.g., Virtual Private Network (VPN), and web-based access to resources provided using the web, etc.).
• Computer systems not owned by 51ÂÒÂ× that require network connectivity must conform to 51ÂÒÂ×'s information security policies and procedures.
• All mobile computing devices must have approved virus and spyware detection/protection software along with personal firewall protection (where applicable).
• Unattended portable computing devices must be physically secured.  

5.0 Enforcement 

Anyone found to have violated this policy may be subject to disciplinary action according to personnel policies and procedures. Students may be referred to Student Affairs for discipline. A violation of this policy by a temporary worker, contractor or vendor may result in action up to and including termination of their contract or assignment with 51ÂÒÂ×.

6.0 Definitions

51ÂÒÂ× Network

Being connected to a 51ÂÒÂ× network includes the following:

• If you have a network capable device (ex. laptop) plugged into a 51ÂÒÂ× owned building, then you are connected to the 51ÂÒÂ× LAN (local area network).
• If you have a wireless capable device (ex. laptop, iPhone) and connect to 51ÂÒÂ×Wireless or 51ÂÒÂ×Secure, then you are connected to the 51ÂÒÂ× WLAN (wireless local area network).
• If you connect from a computer through the 51ÂÒÂ× VPN (virtual private network), you are then connected to the 51ÂÒÂ× LAN (local area network).

---

Policy adopted:  02-25-2011
Revision adopted: 
Policy approval and adoption: 51ÂÒÂ× President's Office and Information Systems Security